Finance Officer -- HQ |
| Location: | New Windsor, MD |
| Salary Range: | Competitive NPO Market Salary |
| Exempt/Non-Exempt: | Exempt |
| Benefits: | Competitive NPO Market Benefits Package |
| Employment Type: | Full Time |
| Department: | Finance |
| Priority: | Headquarters |
| Description: | Reports To: Chief Financial Officer, with accountability to appropriate Country Team Leader for specific program project(s) assigned.
Classification: Exempt
Job Summary:
This position is responsible for providing financial reporting and analysis in support of field programs. Working closely with the Program Officer, Team Leader and the Chief Financial Officer, the Finance Officer will focus heavily on budgeting, compliance, reporting and variance analysis functions. This position is established to work in close collaboration with the country teams and accurately account for project costs, thoroughly analyze variances to budget and clearly communicate these results to management.
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| Duties: | 1. Prepare accurate and timely financial reports to donors as required.
2. Prepare accurate and timely financial reports on grants for internal management purposes.
3. Work with the CFO on cash flow forecasts for programs.
4. Review invoices and provide account codes, when appropriate, for proper project accounting.
5. Work with Program Team Leader, Budgeting Officer and appropriate country office staff in the development of forecasts, budgets and budget revisions for programs.
6. Communicate monthly financial results with appropriate program staff, informing them of financial position of the project.
7. Coordinate with the Accounting Manager to process journal entries to various projects if needed.
8. Ensure compliance of grants with IMA policies/procedures and donor rules/regulations, including USAID.
9. Perform ad-hoc financial analysis in response to requests or to provide support to various programs.
10. Train and provide ongoing technical assistance to field office finance staff and program partners on best practices for financial management systems in order to increase capacity;
11. Visit country offices in order to support financial management of grant-funded projects, conduct periodic compliance review of grant-funded projects, to include financial management overviews with field office staff and partner staff.
12. Coordinate the monthly review and reconciliation of cash accounts associated with IMA World Health Country Offices including receipt of monthly bank statements
13. Prepare monthly reconciliations for IMA HQ advance accounts to country offices.
14. Support required audits in the field and at HQ.
15. Identify and recommend cost savings initiatives for program activities and the organization.
16. Other related duties as assigned.
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| Qualifications: | 1. BS Degree in Finance or closely related field plus 5 or more years of relevant, progressively responsible experience, preferably in the non-profit community, with experience in budgeting, forecasting and financial reporting.
2. Demonstrated experience working with US Government rules and regulations. Demonstrated knowledge of federal grants and regulations typically acquired with three to five years of related experience.
3. Fluency in French a plus.
4. International travel 10 � 25% required. This is an important component of this position as our projects in Africa and Haiti involve working with our team members in those locations
5. Ability to effectively communicate financial information to non-financial managers.
6. Ability to analyze, evaluate and summarize financial records for accuracy and conformance to procedures, rules and regulations.
7. Familiar with accounting fundamentals.
8. Strong analytical, presentation, communication and problem solving skills.
9. Capable of managing numerous simultaneous projects.
10. Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel.
11. Good organizational, verbal and written communication skills as well as ability to multi-task are essential.
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